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Smart apps

Checklist and inspection management

A tool to accelerate digital transformation with efficient, integrated checklist management. Capture data quickly and intuitively, online or offline, with standardization and operational continuity.

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Capabilities

Key features

Everything operations need to create, run, and audit checklists — in the field and in management.

Custom digital checklists

Build templates with sections, questions, answer types, required fields, weights, and rules tailored to each operation.

Web and offline mobile execution

Run checklists in the browser or mobile app, even without internet. Answers, evidence, and data sync when connectivity returns.

Smart conditional answers

Configure questions that appear or disappear based on previous answers, creating simpler flows for each inspection.

Complete evidence

Attach photos, videos, audio, and documents directly to answers, with per-item control and later review.

Validation rules

Define when an answer requires justification, evidence, immediate action, an occurrence, or a document — preventing incomplete closures.

Weights and scoring

Assign weights to questions and answers to automatically calculate checklist scores.

Occurrences and nonconformities

Record deviations, track nonconformities, and centralize key information for decision-making.

Reports and PDF

Generate PDF reports with inspection data, answers, evidence, and complementary information.

SoftExpert integration

Integrate checklists, answers, weights, and attachments with SoftExpert / SE Suite through automated flows.

Spreadsheet import

Import checklists, sections, items, rules, and users from spreadsheets, reducing manual setup work.

User and team management

Customer and process configuration

Adapt checklists by unit, area, project, customer, supplier, item, SoftExpert process, and other business lists.

Traceability and audit

Keep a history of answers, evidence, instance status, and synced data for review and audits.

Mobile

Field execution, online or offline

Create custom checklists

Unlimited checklist creation for any purpose with a user-friendly interface.

Predefined checklist templates

Library of checklists for common use cases.

Online/offline accessibility

Use the app anytime, anywhere — even without an internet connection.

Validation and rules in the field

On mobile, the checklist guides answers with compliance, parameters, and automatic rules — requiring evidence, justification, or deviation when needed.

Button-based compliance

Fast answers (compliant, non-compliant, N/A) with a clear path to evidence, media, actions, and deviations.

Smart apps Mobile — validação de parâmetros

Data validation

Answers with min/max parameters, out-of-range alerts, and blocked progress until the value is corrected or justified.

Smart apps Mobile — conformidade por item

Automatic rules

When an answer triggers a rule, the app highlights justification, media, and deviation to keep traceability on the spot.

WEB

Management, dashboards, and integration in Smart App Web

Flexibility

Add media, insert fill instructions, and define required fields for more precision and efficiency in your forms.

Real-time data

Fully automated information compilation available through a Content Management System (Smart App Web).

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app.smartapps.tab.business/summary

Dashboards

Monitoring

Real-time dashboards to track audits, inspections, or controlled tasks.

DASHBOARDS

Monitoring

Audits, inspections, or controlled tasks in real time.

SmartApp Data Builder

ExportFilter

112

Total

Open

Closed

124

Items

Pending

7.2

Score

Reports

Standardized reports

Build reports for regulators or certifiers, with digital signature and geolocation.

REPORTS

Standardized reports

Build your reports with the report builder.

Signatures

Digital signature with geolocation for assurance.

Checklist response

Compliance, evidence, actions, and occurrences per item.

NACIONALGÁS

Problem:

Before refueling, tank inspections are mandatory as an essential measure for safety risk control and prevention. However, these checks are often performed by drivers in outdoor environments without data network access, which compromises real-time recording, information standardization, and process reliability.

Solution:

With SmartApps (enterprise), drivers complete the inspection checklist (online/offline). Data is sent to SoftExpert as soon as there is a connection, which automatically identifies potential Nonconformities and triggers the required actions.